Not one we lead with. We can board this if you want it. It is not one we know inside out, so we would be setting it up rather than advising you on it — and we would tell you that before you signed anything. Talk it through with us.
Business software · Hyfin
Hyfin
Automated accounts receivable, with dual pricing that can erase the processing line.
- Home services
- Professional services
- Legal
- Medical & dental
- B2B
- Automotive
- Nonprofit
- Fitness
An independent assessment. Vigilant can place Hyfin, and is paid the same either way — which is why the drawbacks are on this page too.
What it is
Hyfin solves the problem most service businesses actually have, which is not the rate — it is that the money arrives 28 days late. Invoices go out by email, text or WhatsApp with a pay link or QR code, reminders send themselves, late fees and early-payment discounts apply automatically, and customers can store a card or pay in installments. Hyfin's own figure is that 85% of invoices sent through it are paid within 24 hours, against an industry norm around 28 days.
The two-way QuickBooks Online sync is what makes it stick. Invoices, payments and customer records update in both systems, so nobody re-keys anything and reconciliation stops being a Friday afternoon.
The second half is dual pricing: customers see a card price and a lower cash or ACH price, and the processing cost moves off your P&L. Hyfin publishes savings estimates by revenue band — the sort of number that only holds if the programme is set up properly, which is why we will not do it casually.
Hyfin ships vertical one-pagers for attorneys, dentists, accountants, HVAC, plumbers, electricians, painters, landscapers, fire protection, auto dealerships, auto mechanics and B2B — same platform, different framing.
Who it fits
Best for
Any business that invoices and waits. Trades, professional practices, B2B suppliers, and anyone whose receivables ageing report is the real problem.
Probably not ideal for
Retail and restaurants taking payment at the point of sale. There is nothing to automate if the customer already paid at the counter.
Key capabilities
- Smart invoicing
- Installments, automated reminders, late fees and early-payment discounts applied without anyone chasing.
- Text to pay
- Payment requests by text, email or WhatsApp, paid from a phone in seconds.
- Payment links and QR
- Shareable links and codes with no checkout page to build.
- Recurring and card on file
- Subscriptions and stored payment methods from one customer authorisation.
- QuickBooks Online
- Two-way sync of invoices, payments and customer records.
- Dual pricing
- Card price and lower cash or ACH price shown to the customer, moving processing cost off the P&L.
- Client portal
- A merchant-branded portal where customers pay everything at once and store methods.
Strengths and tradeoffs
Strengths
- The widest collection toolkit in this group — invoices, text, email, WhatsApp, QR codes and payment links.
- Dual pricing that can move the card cost off your P&L entirely, quoted either way so you can compare.
- Instalments, late fees and early-payment discounts, which change behaviour rather than just recording it.
- Two-way QuickBooks sync, so the ledger stays right without anyone re-keying.
- Vertical builds that genuinely differ — the attorney workflow and the dental workflow are not the same product with a new logo.
- Tokenised card-on-file for repeat and recurring work.
Tradeoffs
- Not healthcare-specific in the way LQpay is — it will not post into a practice management system.
- Dual pricing is a customer-experience decision as much as a financial one, and some client bases push back hard.
- The breadth means a setup conversation; this is not something you switch on over lunch.
- Smaller brand than the accounting-native tools, so fewer of your peers will have heard of it.
- If you only need one thing — say, chasing overdue invoices — a narrower tool costs less.
Pricing
Platform subscription plus processing, or a dual-pricing programme where the cost shifts to the card-paying customer. Both structures are quotable — ask for both.
Pricing reflects what the vendor publishes or what we have seen quoted. Your actual terms depend on volume, card mix and what is negotiated — which is the part we do.
Vigilant's assessment
Our default answer for a business that invoices and waits. The dual-pricing option is the part worth modelling carefully: it can take card cost to nearly zero, and it can also irritate the customers you most want to keep. We will price it both ways and let the numbers decide.
How it compares
Three answers to the same problem — money you have earned but not collected. They differ in where they sit: alongside your invoicing, inside your accounting, or in front of the whole process.
| Criterion | Hyfin Widest toolkit, dual pricing | Biller Genie Set-and-forget chasing | Chargezoom Accounting-native |
|---|---|---|---|
| Best at | Getting any invoiced business paid quickly | Automating the chasing you never do | Keeping the ledger and the payments in step |
| Collection channels | Invoice, text, email, WhatsApp, QR, links | Email and text reminders, portal | Invoice and portal, accounting-driven |
| Accounting sync | Two-way QuickBooks | QuickBooks and Xero | Deepest — QuickBooks, Xero, and more |
| Dual pricing | Yes | Available | No |
| Payment plans | Instalments, late fees, early-pay discounts | Recurring and scheduled | Recurring and subscriptions |
| Vertical builds | Yes — legal, dental, trades and more | Generic | Generic |
| Setup effort | A configured onboarding | Light — connect and go | Moderate, accounting-led |
| Watch out for | Dual pricing needs a customer-base judgement | Narrower toolkit | Less useful without tidy books |
| Pick it when | You want every collection lever available | You just want the chasing to happen | Your accounting system is the source of truth |
Verdict. Want the widest toolkit and the option to remove card cost: Hyfin. Want the chasing handled and nothing else to think about: Biller Genie. Run your business out of QuickBooks or Xero and want payments to live there: Chargezoom.
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